University Surplus Program

Central Stores and the University Surplus Program

Central Stores administers the University Surplus Program. Per Public Act 91-256, the University of Connecticut has the authority to dispose of surplus, unused and/or unserviceable equipment and supplies. Proper disposal of University property is required pursuant to Section 4a-77a of the General Statutes. Central Stores determines if items sent to surplus will be discarded or recycled to the University.

Under no circumstances may University property be thrown out without a completed ACT-39 form approved by either the Purchasing Director or by Central Stores management.

Information regarding the University Surplus Program may also be found at the University Policies web site. To be in compliance, departments declaring items surplus must follow the procedures detailed below.

Obtaining Surplus Items: Surplus Showrooms

DEPOT CAMPUS

Location:
Old Mail Services
104 Walters Avenue

Directions: Depot Surplus
Map: Depot Map

Hours:
Tuesdays & Thurdays, 1-3pm

Surplus Available:
Electronics and Some Furnishings

MAIN CAMPUS

Location:
Old Warehouse
181 Auditorium Road

Behind Student Health Services,
next to the Chemistry Building

Hours:
Mondays and Wednesdays, 1-3pm

Surplus Available:
Furnishings

Equipment, furniture, and supplies declared surplus by the University are available for reassignment
only to University departments and to Connecticut State Agencies for official use.

The University Surplus Program is a great way to reap savings for your department—you may obtain furnishings and other supplies at no cost! You are welcome to visit the two surplus locations to "tag" surplus items for your department.

Completion of a Form ACT 39 is required to obtain the surplus items, and these forms are available at the surplus locations. Surplus may be picked up or Central Stores will deliver by appointment to your department.

After items are offered as surplus for 30 days, surplus items not selected for transfer to another department may be sold at an auction or at a public sale; see Public Surplus Store. Items may also be scrapped, either through an existing University recycling program, or by other means. Items designated as scrap may not be given away to any University employee or to any other party.

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Sending Items to Surplus

To send your department's equipment, furniture, or supplies to surplus, you must first declare the items surplus via a completed Form ACT 39, Transfer or Retirement of Equipment or Supplies. These forms are available for sale at Central Stores (item #72890033). Mail or hand deliver your completed Form ACT 39 form to Central Stores, Unit 6114. After receiving the ACT 39 form, Central Stores will remove your surplus items as soon as possible. You will be called to arrange a pickup time.

Unauthorized "dropping off" of items at the surplus locations is prohibited.

Note: Departments must make arrangements with Facilities to have refrigerants and/or oils (CFC's/PCB's) removed from inoperable refrigeration and electrical units before Central Stores can move this type of equipment to Surplus. See below, Removal of Refrigerants or Oils.

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Surplusing Computers

Per federal and state statutes associated with confidential information, the University requires that all software and data files in computers and all electronic storage devices be electronically purged (destroyed) prior to surplusing or transferring the computer/electronic storage device. For more detailed information regarding this policy, please see University Policies, University Information Technology Services, "Device and Media Control."

To assist departments with this "electronic purge" requirement, a CD/Disk ("Data Wipe Utility") may be ordered from Central Stores, item # 78610005, at a charge of $5.00.

In addition to complying with the electronic purge requirement, a Certification of Data Inaccessibility must be completed and submitted along with a completed Form ACT 39. Both forms must be completed before Central Stores can move computers/electronic storage devices to surplus.

Degaussing Service for Computers

If you are not able to purge (destroy) software and data in computers, Central Stores has degaussing service available. Degaussing removes unwanted magnetism from the read/write head in a disk or tape drive, permanently destroying the electronic device (it can not be reused).

The degaussing service form is available online, Degauss Electronic Storage Media. It must be signed by a Dean, Director, or Department Head. Print and complete the form, wrap it around the electronic storage device, and place it in the drop box in the warehouse.

Degaussing service is done weekly, as needed. If you want the electronic device returned to you, please indicate this on the degaussing service form. Provide your name and department address. The device will be placed in the campus mail for delivery back to you. This is only necessary if you have to return it to a vendor to satisfy a replacement or warranty issue. If you do not indicate on the degaussing service form that you want the electronic device returned to you, Central Stores will dispose of it appropriately after it is destroyed.

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Removal of Refrigerants or Oils

In order to comply with state and federal environmental regulations, refrigerants and/or oils (CFC's/PCB's) must be removed from inoperable refrigeration and electrical units before Central Stores can move this type of equipment to Surplus. This requirement ensures the safety of ground water at landfills.

Departments need to submit a Facilities Service Request form to accomplish the removal of the refrigerants and/or oils. To access the Facilities Service Request form, please visit the Facilities Operations homepage or call 486-3113/3114 for more information.

Once the removal has been accomplished, departments must forward proof of the removal work to Central Stores before Central Stores will pick up the equipment for Surplus. Mail or hand-deliver proof of the removal work along with your completed Form ACT 39 to Central Stores, Unit 6114. After receiving this necessary documentation, Central Stores will remove your equipment as soon as possible. You will be called to arrange a pickup time.

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