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University of Connecticut Logistics Administration CENTRAL STORES

University Surplus Program

Surplus Helps UConn Reduce, Reuse & Recycle!

UConn’s Surplus Department plays a significant role in helping the University achieve its environmental goals, especially when it comes to waste reduction and recycling. Read more on the OEP blog...

Asset Panda

The Surplus Department is now using Asset Panda for streamlining the process of surplusing University property. Asset Panda is a free, user-friendly iOS and Android app that will improve tracking of tagged assets. The ACT 39 Form will not be accepted after September 30, 2017. All current KFS Capital Asset Management (CAM) processors should already have access to Asset Panda. For all others, please request access to Asset Panda by using the Asset Panda Access Request Form. For more information about Asset Panda and training on its use, please see the Inventory Control site.

To get surplus items, UConn departments will use Asset Panda at the Surplus Showroom.

To send items to University Surplus, please use Asset Panda to Add Assets for Surplus (Apple iOS Guide | Android Guide) and then Surplus Equipment (Apple iOS Guide | Android Guide). If the item does not already have a barcode because it is not in Asset Panda, you can get sheets of Surplus barcodes from Central Stores at no charge (search for item #27025000).

For additional information concerning these processes, please see Get Surplus or Send to Surplus.

CENTRAL STORES AND UNIVERSITY SURPLUS

Central Stores, specifically Surplus Management, administers the University Surplus Program. Per Public Act 91-256, the University of Connecticut has the authority to dispose of surplus, unused and/or unserviceable equipment and supplies. Proper disposal of University property is required pursuant to Section 4a-77a of the General Statutes.

Surplus Management determines if items sent to surplus will be reused or recycled to the University. Information regarding the University Surplus Program may also be found on the UConn Policies & Procedures web site. To reach Surplus, call 860-486-3094. (Fax: 860-486-3694.)

University property can never be discarded without approval by Surplus Management.

GET SURPLUS: SHOWROOM & PUBLIC SURPLUS STORE
TUESDAYS & THURSDAYS
1-3pm

SECOND FRIDAY OF EVERY MONTH
10am-3pm See Monthly Schedule

SHOWROOM, DEPOT:
OPEN TO UCONN DEPARTMENTS

DEPOT CAMPUS
Depot Surplus Building
6 Ahern Lane, Unit 5268
Storrs, CT
Phone: 860-486-3094

Directions/Map

Surplus Available:
Furnishings, electronics and more

Who May Obtain Surplus:
UConn employees for UConn use

Paperwork: NONE - Use Asset Panda + KFS #

Fee: NONE

Pickup/Delivery:
Items can be picked up or departments may request delivery.

PUBLIC SURPLUS STORE:
OPEN TO THE PUBLIC AND UCONN

PUBLIC SURPLUS STORE
Depot Surplus Building
6 Ahern Lane, Unit 5268
Storrs, CT
Phone: 860-486-3094

Directions/Map

Surplus Available:
Wide variety; changes monthly

Who May Obtain Surplus:
The public (including UConn) for personal use

Paperwork: NONE

Fee: As priced, all sales cash only

Pickup:
Items not removed when sold can be picked up before the next store opening, any Tues or Thur, from 1-3pm. Receipt must be shown.

Equipment, furniture, and supplies declared surplus by UConn are available for reassignment
only to University departments and to Connecticut State Agencies for official use
.

University Surplus is a great way to reap savings for your department—you can get furnishings and other supplies at no cost! Visit the surplus showroom to "tag" surplus items for your department. Employee identification must be shown. Use Asset Panda, available at the surplus showroom, to obtain the surplus items. You need to provide your department’s 7-digit KFS number. Departments may pick up the tagged items or University Surplus will deliver to your department by appointment.

After items are offered as surplus for 30 days, surplus items not selected for transfer to another department may be sold at an auction or at a public sale; see Public Surplus Store. Items may also be scrapped, either through an existing University recycling program or by other means. Items designated as scrap may not be given away to any University employee or to any other party.

Other state agencies may visit the surplus showroom or the Public Surplus Store to obtain University surplus items. Payment can be made with a State of Connecticut Transfer Invoice, Form CO-608.  Other State agencies are responsible for transportation of transferred property.

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SEND ITEMS TO SURPLUS

To send your department's equipment, furniture, or supplies to University Surplus, you need to first declare your items for surplus by using Asset Panda to scan items for surplus. If the item does not already have a barcode because it is not in Asset Panda, you can get sheets of Surplus barcodes from Central Stores at no charge (search for item #27025000). See the instructions on how to Add Assets for Surplus (Apple iOS Guide | Android Guide) and how to Surplus Equipment (Apple iOS Guide | Android Guide). University Surplus will arrange a pick up time to remove your surplus items as soon as possible.

Unauthorized "dropping off" of items at the Surplus Showroom is prohibited.

Note: Before University Surplus can move refrigeration units and motors to Surplus, departments need to make arrangements with Facilities to have refrigerants and/or oils (CFC's/PCB's) removed. See below, Removal of Refrigerants/Oils.

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SURPLUSING COMPUTERS

Before computers/electronic media can be moved to University Surplus or transferred, the University requires the permanent destruction of all electronic data stored. For more information regarding this policy, please see UConn Polices & Procedures, "Confidential Data, Information Technology."

In addition, a Certification of Data Inaccessibility Form must be completed and submitted along with the item. This form must be completed before University Surplus can move computers/electronic media to Surplus.

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REMOVAL OF REFRIGERANTS

Process for surplusing refrigeration units:

  1. Submit a Work Order to Facilities for removal of refrigerants from your refrigeration units. Visit Facilities Operations or call 860-486-3113/3114 for more information. (The removal is required per state and federal environmental regulations and ensures the safety of ground water and the ozone.)
  2. Obtain the Work Order Number. Include proof of the WORK ORDER NUMBER with the item when University Surplus picks it up.
  3. University Surplus will arrange a pick up time to remove your refrigeration units as soon as possible.
  4. University Surplus will deliver the refrigeration units to a centralized location to have the refrigerants removed prior to being recycled.
REMOVAL OF OILS

Process for surplusing motors:

  1. Submit a Work Order to Facilities for removal of oils from your motors. Visit Facilities Operations or call 860-486-3113/3114 for more information. (The removal is required per state and federal environmental regulations and ensures the safety of ground water.)
  2. Once the removal work is done, include proof of the COMPLETED REMOVAL with the item for University Surplus to pick up.
  3. University Surplus will arrange a pick up time to remove your motors as soon as possible.

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